Board Meeting Minutes

PAGOSA LAKES PROPERTY OWNERS ASSOCIATION, INC.
SPECIAL Board Of Directors Workshop
Wednesday, March 30, 2005
NOTES

Board President Bohl called the SPECIAL workshop meeting of the Pagosa Lakes Property Owners Association Board of Directors to order at 8:30 A.M. in the Pagosa Lakes Community Center, 230 Port Avenue, Pagosa Springs, Colorado.
Public posting of the meeting took place at 9:00 A.M., Tuesday, March 29, 2005 at the Recreation Center, Administrative Office and Clubhouse.

Board & Staff Members Present
David Bohl - President
Hugh Bundy - Vice President
Pat Payne - Secretary
Fred Uehling - Treasurer
Bill Nobles - Director
Gerald Smith - Director
Fred Ebeling - Director
Walt Lukasik - General Manager
Gloria Petsch- Recording Secretary
COUNTY COMMISSIONERS PRESENT
Mamie Lynch
Ronnie Zaday
Robin Schiro

President Bohl opened the floor for round table discussion. Director Ebeling first touched on road maintenance issues, the fact that the County meeting minutes have been gone through and no moratorium was ever formally adopted by the Commissioners, but that Oct. 1993 BOCC minutes show that the moratorium was removed. He also requested that a list of the roads to be designated on the County map as “primary” and “secondary” be made available. He also inquired as to how the designation would be determined. Commissioner Lynch responded that these issues would be covered at the meeting scheduled for that afternoon.

Director Smith informed the Commissioners that the Boards constituency is demanding action on the road issues that have been simmering for a long time. He asked that the Commissioners provide and publicize the road maintenance standards and costs, so that people may have the knowledge to make informed decisions as to mill levy increases, etc. He stated that it would be helpful for the public to know how we, as a county, are doing compared to surrounding counties. Commissioner Zaday responded that the Commissioners have had ten meetings on roads in the last three months, and that progress toward that end is being made. Director Smith responded that their efforts should be publicized more so that more people could understand where the issue stands.

Director Payne asked about what happened to all the work that was supposedly done on road maintenance research in the last three years? Commissioner Lynch responded with a status update from Dick McKee. Mr. McKee said that the work done in the previous 18 months is the backbone of the system being put in place.

Director Bohl commented on the excellence of Road and Bridge employees, but noted certain inefficiencies in the methods used. Mr. McKee responded that the methods used are the most efficient use of manpower and equipment.

General Manager Lukasik brought up a drainage issue, and also discussed putting a system in place whereby the County could forgive back taxes, etc. on lots that are foreclosed on. Commissioner Lynch responded that she thought this was a good idea, and recommended a meeting between all entities concerned. She also suggested auctioning them off to get them back on the tax rolls. General Manager Lukasik also asked about the feasibility of moving taxes from one property to another so that a property may be traded for another, more viable homesite, and having the less desirable homesite become greenbelt and/or drainage area.

Commissioner Zaday spoke about the monitoring system that has been put in place. Road and Bridge now has contact forms to be filled out so that all contacts are documented. Mr. McKee has promised to see that Pagosa Lakes POA gets a supply of these forms so that when requests are received by PLPOA, they may forward them on to Road & Bridge. Commissioner Zaday has also requested that this be publicized in PLPOA’s newsletter.

General Manager Lukasik suggested that a meeting be arranged between DCC, ECC and County Building and Planning Department, to help settle misconceptions. Kathy Holthus requested help in disseminating the information that the County is sitting on trenching funds (set aside from the Fairfield bankruptcy), for particular lots in particular subdivisions. General Manager Lukasik responded that a tickler has been put into our files so that when someone with one of those lots comes in for a building permit, they are informed of the situation.

Another meeting will be set up at a later date.

ADJOURNMENT

There being no further business, the meeting was adjourned at 10:20 A.M.

Respectfully Submitted,

Gloria Petsch, Recording Secretary
Leona F. (Pat) Payne, Secretary